Full Event Planning and Coordination
Full Event Planning and Coordination
From your first idea to the final farewell, we’re with you every step of the way. Our comprehensive planning service covers every detail of your celebration, allowing you to enjoy the journey while we handle the logistics, coordination, and execution. Whether you’re planning a multi-day wedding celebration or a milestone event, we bring expertise, creativity, and meticulous attention to every element.
What’s Included:
Comprehensive Planning & Coordination
- Full-scale event planning from start to finish
- Utilization of industry insights for enhanced event concepts
- Expert development and meticulous management of your event budget
- Research, communication, and negotiation with vendors aligned with your vision
- Unlimited Zoom/in-person meetings and email communication
Vendor and Venue Coordination
- Comprehensive coordination and communication with all vendors and venues
- Synchronizing all vendors for a harmonious event setup
- Attendance at vendor meetings to ensure all arrangements are flawless
- Contract review and negotiation on your behalf
Creative Theme & Design
- Collaborative brainstorming sessions for unique, personalized themes
- Conceptualization and suggestions for thematic design, including décor and invitations
- Innovative ideas to elevate every element in line with your chosen theme
- Design and procurement of custom signage (entrance signs, table numbers, banners, etc.)
Day-of Coordination & Timeline
- Creation of a minute-to-minute timeline for flawless execution
- Custom floor plan design for optimized space utilization
- On-site coordination from first vendor arrival to last vendor departure
- Coordination of family photos with detailed photo list to ensure timely completion
- Overseeing setup of all event spaces to align with planned decorations and arrangements
- Detailed coordination of personal items (programs, favors, guest books, portraits, etc.)
- Addressing any unforeseen issues or emergencies
- Guiding and assisting guests for their comfort and ease
Special Requests & Personalization
- Arrangement of special requests (champagne service, letter/gift exchange, to-go meals, etc.)
- Personalized services to fulfill any additional elements you desire
- Complete attention to the details that make your celebration uniquely yours
Our Process:
12+ Months Before: Initial consultation, vision planning, budget creation, vendor research begins
9-12 Months Before: Venue selection, vendor booking, theme and design development, save-the-dates
6-9 Months Before: Finalize vendors, design details, invitation design and ordering, begin timeline creation
3-6 Months Before: Confirm all details, finalize décor plans, create detailed floor plans and timelines
1-3 Months Before: Final vendor meetings, rehearsal coordination, final headcount, confirm all logistics
Week Of: Final walkthroughs, coordinate all vendors, review timeline, prepare for flawless execution
Event Day: Complete on-site coordination from setup through breakdown
Investment:
Pricing is customized based on your event scope, guest count, number of events, and specific needs. Contact us for a personalized proposal tailored to your celebration.
Full-Scale Planning & Coordination:
Comprehensive event planning and coordination services covering all aspects from start to finish.
Industry Expert Guidance:
Utilization of industry insights and creative ideas to enhance event concepts.
Budget Development & Management:
Budget Development & Management:
Vendor Research & Coordination:
Research, communication, and coordination with vendors that align with the event vision.
Design and procure all creative Signage:
Crafting attention-grabbing signage. (entrance sign, table numbers, banners) (Only available in full planning package can be added to any other package for additional $$)
Creative Theme Implementation:
Suggestions and ideas for thematic design and event elements. Decor, outfits, invite, etc.
Vendor Contract Negotiations:
Skillful negotiation with vendors aligned with the event theme and budget.
Logistics Management & Event Rentals:
Seamless coordination of logistics, rentals, and setup requirements
Entertainment & Photographer Coordination
Arrangement and coordination of entertainment, photographers, DJ, and videographers. As well as attending meetings with P&V
Catering & Beverage Selection:
Assistance in selecting and finalizing food, beverage menus, desserts, and wines. As well as attending meetings with caterers.
On-site Coordination & Staffing:
Present from the time first vendor arrives and leaves after vendors leave to ensure smooth set up and and take down process
Unlimited Communication & Meetings:
Open email communication and unlimited meetings leading up to the event.
Custom Floor Plan Design:
Tailored floor plan layouts optimized for efficient space utilization.
Meticulous Seating Chart Coordination:
Detailed organization of seating arrangements considering guest preferences and event dynamics.
Arrange for any Special Requests:
(champagne, letter/gift exchange, cake or food to-go boxed to family suites, etc.)
Coordination of personal items:
Collect all personal small items to set up before event start time, such as: Event Programs, Stationery, Guest Book and Pen, Couple Portrait or other Special Photos, Toasting Flute, Cake Knife & Server, Table Numbers, Menu Cards, etc.
Coordinate Group Photos:
Will coordinate family photos and create a Photo List to ensure photos get done in a timely manner
Creation of Minute-to-Minute Timeline:
Crafting a comprehensive minute-to-minute event timeline for flawless execution on the event day.
Professional Event Coordinators:
Additional coordinators brought upon request to ensure a seamless and memorable event. (Additional costs)
Book us for your special day
Ready to turn your vision into an unforgettable event?
Reach out today and let’s craft something extraordinary together!
