Day of Coordination

You’ve planned every detail—now let us bring it all together flawlessly. Our day-of coordination ensures your celebration unfolds exactly as envisioned, allowing you to be fully present and enjoy every moment. We step in to manage the logistics, coordinate vendors, and ensure seamless execution so you can relax and celebrate.

What’s Included:

Pre-Event Planning (Starting 8 Weeks Before)

Initial comprehensive coordination and communication with all vendors
Review of all vendor contracts, timelines, and arrangements
Synchronizing and communicating with all vendors for harmonious event setup
Attendance at final vendor meetings to finalize arrangements
Creation of comprehensive minute-to-minute timeline
Custom floor plan design for optimized space utilization
Coordination of family photo list to ensure timely completion
Vendor confirmation and check-ins one week before the event
3-5 Zoom/in-person meetings and unlimited email communication

Day-of Coordination & Execution

Day-of check-ins to ensure timely vendor arrival and service delivery
On-site presence from first vendor arrival to last vendor departure
Oversight of all event space setup to ensure alignment with your plan
Complete vendor management and coordination throughout the event
Timeline execution and strict adherence to schedule
Coordination of all event activities and guest flow
Setup and coordination of personal items (programs, stationery, guest books, portraits, etc.)
Management of any special requests (champagne service, gift exchanges, etc.)
Addressing any unforeseen issues or emergencies that arise
Guiding and assisting guests for their comfort throughout the celebration
Proactive accommodation of accessibility features for all guests
Post-event wrap-up: overseeing breakdown, confirming vendor obligations fulfilled, facilitating return of rented items

Communication & Support

Unlimited email communication leading up to your event
Regular meetings to align visions and confirm arrangements
Direct coordination with your wedding party and family members

Perfect For:

Couples who have planned their own celebration but want professional execution
Anyone who wants to enjoy their event without managing logistics
Celebrations where family and friends should be guests, not coordinators
Events that need an experienced professional to ensure everything runs smoothly

Our Approach:

We begin working with you 8 weeks before your event to review every detail you’ve planned. We’ll confirm all vendor arrangements, create a comprehensive timeline, ensure everyone is coordinated and prepared, and conduct final confirmations the week before. On the day of your celebration, we arrive early to oversee setup and remain on-site to manage every element, allowing you to be fully present and stress-free.

Book us for your special day

Ready to turn your vision into an unforgettable event?

Reach out today and let’s craft something extraordinary together!

Service Details

Experience seamless execution of your meticulously planned event with our Day-of Coordination Package. Entrust us to flawlessly orchestrate your vision, ensuring a stress-free celebration while you relish every moment. Collaborate closely as we transform your plans into a flawlessly executed event day.

Communication begins 8 Weeks Prior:

Initiation of comprehensive coordination and communication with vendors and clients.

Vendor Coordination & Liaison:

Synchronizing and communicating with all vendors for a harmonious event setup.

Attendance at Final Vendor Meetings:

Ensuring a thorough understanding of all details and finalizing arrangements with vendors.

Communication begins 8 Weeks Prior:

Initiation of comprehensive coordination and communication with vendors and clients.

Creation of Minute-to-Minute Timeline:

Crafting a comprehensive minute-to-minute event timeline for flawless execution on the event day.

On-site Day-of Coordination:

Overseeing event activities to ensure adherence to the meticulously crafted timeline.

Custom Floor Plan Design:

Tailored floor plan layouts optimized for efficient space utilization.

Meticulous Seating Chart Coordination:

Detailed organization of seating arrangements considering guest preferences and event dynamics.

Seamless Event Execution:

Guaranteeing a stress-free and impeccably coordinated event, allowing clients to enjoy their special day without worries.

Communication & Limited Meetings:

5 zoom call/in person meetings and unlimited email communication leading up to the event.

Arrange for any Special Requests

(champagne for couple, letter/gift exchange, cake or food to-go boxed to couples suites, etc.)

Create a timeline:

Develop a detailed minute-to-minute timeline outlining the entire event schedule.

Coordination of personal items:

Collect all personal small items to set up before event start time, such as: Event Programs, Stationery, Guest Book and Pen, Couple Portrait or other Special Photos, Toasting Flute, Cake Knife & Server, Table Numbers, Menu Cards, etc.

Professional Event Coordinators:

Additional coordinators brought upon request to ensure a seamless and memorable event. (Additional costs)